Colosseum Dental Privacy Policy

1 IMPORTANT NOTICE

1.1 Colosseum Dental UK Limited (company number 05947797) whose registered office is at Staverton Court, Staverton, Cheltenham, Gloucestershire GL51 0UX (“we”, “us” or “our”) and our group companies comply with the Data Protection Act 1998 (the “DPA”).

1.1 For the purposes of the DPA, where relevant, we or our group companies are the data controller.

1.2 Please read the following policy to understand how we and our group companies may use the personal data you provide or which we collect about you.

1.2 This policy may vary from time to time so please check it regularly.

2 THE PERSONAL DATA WE COLLECT

2.1 We may collect the following personal data about you:

2.1.1 personal data you provide, or we may collect, when you browse our website;

2.1.2 personal data you provide if you contact us via our website, by email, telephone, social media or any other means (including but not limited to when you subscribe to receive information about our products and services, sign up for our newsletter or register as a patient );

2.1.3 personal data you provide when applying for a job advertised by us or submit a speculative job application and/or your CV;

2.1.4 personal data we acquire from reputable third party companies, who operate in accordance with the DPA, where you have specifically given consent for your data to be passed on;

2.1.5 personal data gathered using cookies;

2.1.6 details of your visits to our website and the sections of the website which you access including but not limited to traffic data, location data, weblogs and other communication data;

2.1.7 information about your computer including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patters and does not identify any individual

3 HOW WE USE PERSONAL DATA COLLECTED

3.1 We may use and process the personal data you provide for the purposes outlined below as well as for any purposes specified at the time of collection:

3.1.1 to send you information you have requested

3.1.2 to provide our patient services to you

3.1.3 to deal with your enquiries

3.1.4 to contact you by telephone, SMS, post and/or email about other offers, products, promotions, developments or services of ours which we think may be of interest to you.;

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3.1.5 where you have submitted a job application we may for a reasonable period keep your details on file for future reference should a suitable position subsequently become available and we may send you information about job opportunities;

3.1.6 to develop, deliver and improve our products or services;

1.1.1 to help us develop our website http://www.colosseumdental.co.uk/ to be more useful to you;

1.1.2 to collect statistics, responses to any surveys and questionnaires, traffic patterns and related site information. We aggregate this data and it does not identify any website users. We use it for research, analysis, testing, monitoring, risk management and administrative purposes. Furthermore we may disclose this aggregated data to third parties for marketing, advertising or other promotional purposes; and/or

1.1.3 to send you important notices such as communications about changes to our terms and conditions and policies.

4 DISCLOSURE OF YOUR PERSONAL DATA

4.1 We may be required from time to time to share personal data which you provide to us with a third party except as follows:

4.1.1 we may disclose the personal data to our group companies or third party data processors who may process data on our behalf to enable us to carry out our usual business practices and our selected business partners to enable us to provide our services and deal with requests more effectively and efficiently.

4.1.2 We may share the information with other organisations in order to provide you with the dental care including your GP, hospital or other health or community service providers, the NHS, insurers and dental or private health schemes or the benefits agency.

4.1.3 In addition to the above, we may disclose your personal data to third parties in the following circumstances:

(a) to comply with the law or legal process;

(b) to assist in the investigation of suspected illegal or wrongful activity, this includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction;

(c) to protect and defend our rights or property;

(d) to deal with any misuse of our website or services;

(e) to sell, make ready for sale or dispose of our business in whole or in part including to any potential buyer or their advisors;

(f) in order to enforce or apply our terms of use, terms and conditions of supply and other agreements and third parties.

4.2 If you agree, we may use the information, or permit third parties to use the information, to contact you about offers, products, developments and/or services which we think may be of interest to you..

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4.3 We will not disclose, sell or release your information to any other person or organisation unless required to do so to:

4.3.1 conform to legal requirements or comply with legal process;

4.3.2 assist in the investigation of suspected illegal or wrongful activity; or

4.3.3 protect and defend our rights or property.

5 YOUR RIGHTS

5.1 When you use this website and provide us with your personal data you are agreeing that we may use your personal data for the purposes set out in this policy.

5.2 You have the right to:

5.2.1 request that we stop sending you marketing information;

5.2.2 apply for a copy of the data we hold about you (for which we will charge an administration fee);

5.2.3 request that we correct or remove any personal data which we hold about you which you believe is inaccurate or out of date;

5.3 You may exercise this right by contacting us at [insert relevant address].

6 TRANSFERING PERSONAL DATA OVERSEAS

6.1 The personal data we collect from you is currently held within the European Economic Area (“EEA”). It is possible that in the future such personal data may be transferred, stored and/or processed outside the EEA. By submitting your personal data, you agree to this transfer, storing and/or processing. You should be aware that countries outside the EEA may not offer the same level of data protection as the United Kingdom however we will take all reasonable steps to ensure that your data is treated securely and in accordance with the DPA.

7 LINKS TO OTHER WEBSITE

7.1 This privacy policy only applies to this website. If you link to another website from here, you should remember to read and understand that website’s privacy policy as well. We are not responsible for any use of your personal data that is made by other

8 CHANGES TO THE PRIVACY POLICY

8.1 This privacy policy was last updated on 4th June 2015. If it is necessary for us to alter the terms of the privacy policy, we will post the revised policy on this website.

9 OUR CONTACT DETAILS

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9.1 If you have any questions about this privacy policy, please contact the complaints manager at info@colosseumdental.co.uk.